When we think of hackers breaching systems and stealing information from where we work, we don’t usually suspect the people we work with as the guilty parties.
But insider threats are in fact a very real and growing challenge. SANS Institute surveyed nearly 800 IT and security professionals across multiple industries and found that 74 percent of respondents were concerned about negligent or malicious employees who might be insider threats, while 34 percent said they have experienced an insider incident or attack.
One potential method of attack is visual hacking, which is defined as obtaining or capturing sensitive information for unauthorized use. Examples of visual hacking include taking photos of documents left on a printer or information displayed on a screen, or simply writing down employee log-in information that is taped to a computer monitor. The visual hackers themselves could be anyone within an organization’s walls, including employees, contractors or service vendors, such as cleaning and maintenance crews, and even visitors.
In the Visual Hacking Experiment, a study conducted by Ponemon Institute and jointly sponsored by 3M Company and the Visual Privacy Advisory Council, white-hat hackers posing as temporary or part-time workers were sent into the offices of eight U.S.-based, participating companies.
The hackers were able to visually hack sensitive and confidential information from exposed documents and computer screens. They were able to visually hack information such as employee access and login credentials, accounting information and customer information in 88 percent of attempts and were not stopped in 70 percent of incidents.
Assess and Adapt
The best place to begin clamping down on visual privacy threats, no matter what industry you work in, is to perform a visual privacy audit. This will help you assess your key-risk areas and evaluate existing security measures that are in place.
Some questions to consider when conducting a visual privacy audit include:
- Are shredders located near copiers, printers and desks where confidential documents are regularly handled?
- Are computer screens angled away from high-traffic areas and windows, and fitted with privacy filters?
- Do employees keep log-in and password information posted at their workstations or elsewhere?
- Are employees leaving computer screens on or documents out in the open when not at their desks?
- Do employees know to be mindful of who is on the premises and what they are accessing, photographing or viewing?
- Are there reporting mechanisms for suspicious activities?
In addition to identifying areas where visual privacy security falls short, a privacy audit can help managers to make changes or additions needed to your organization’s policies and training.
Policies should outline the do’s and don’ts of information viewing and use for employees and contractors both in the workplace and when working remotely. Additionally, visual privacy, visual hacking and insider threat awareness should be made an integral part of security training, and reinforced through refresher training and employee communications.
Standard best practices
The specific measures you take to defend against visual hacking from insider threats will be unique to your organization or industry. For example, health care organizations are mandated under HIPAA to use administrative, physical, and technical safeguards to ensure the privacy and security of PHI in all forms, including paper and electronic form. But all organizations have the duty to protect customer and employee information, the organization’s intellectual property, confidences, and privacy interests. Standard best practices that apply to nearly every organization include:
- A “clean desk” policy requiring employees to turn off device screens and remove all papers from their desks before leaving each night.
- Requirements for masking high-risk data applications to onlookers using strategies from most secure to least secure.
- Make shredders standard issue to all on-site units, especially nearby copiers, printers, faxes and a prerequisite for all who qualify to telework or qualify to use secure remote network access to corporate information assets.
- Install privacy filters on all computers and electronic devices, both in the office and while working remotely, where sensitive data is extremely vulnerable. Privacy filters blacken out the angled view of onlookers while providing an undisturbed viewing experience for the user, and can be fitted to the screens of desktop monitors, laptops and mobile devices.
The growing problem of insider threats shouldn’t instill fear and suspicion in workers about the people they see and talk to every day while on the job. However, workers should understand that the threat is real and that they play an important role in helping protect their company’s sensitive data – and that of their customers – against this increasingly prevalent problem.