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Lila Kee, Americas general manager and chief product officer at GlobalSign, recommends that companies that send W2s and 1099s electronically should digitally sign the email as well as encrypt the session where the employee downloads the information. The digital signature demonstrates that the email comes from a trusted sender, and the lock on the address bar of the website confirms that the session is encrypted.
The Identity Theft Resource Center's Velasquez adds that companies should employ encrypted portals to disseminate W2s and 1099s electronically. "They should also require that employees use two-factor authentication to access the portal and retrieve the forms," she says.
Image Source: Adobe Stock: GlobalSign
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