Security and privacy programs are best managed within the boundaries of a company’s people, processes and technologies. But now the lines that define those boundaries are changing – even disappearing.
Today’s workers aren’t isolated to fixed locations and routine schedules. They’re mobile, with virtually anytime, anywhere access to a growing abundance of sensitive information. And data can no longer be expected to be stored and transmitted on premise, but rather through cloud-based and virtual systems.
The transition from well-defined boundaries to these “grey areas” has created greater complexity and confusion when it comes to protecting data. But there are actions companies can take to better understand the risks, and ensure security and privacy programs keep pace with them.
Process: Refreshing Privacy and Security Efforts
Business is changing faster than ever in today’s connected, global economy through traditional means such as acquisitions, organic growth and new market opportunities, as well as more and better data, and connectivity. Both trends are dramatically upending business models, operations, products and services.
As companies change, so should their security and privacy efforts. For example, security and privacy professionals should continually monitor their company’s most valuable assets, such as intellectual property and customer data. From there, they can identify the risks that those assets face, and implement the appropriate safeguards.
People: Managing the Human Factor
The burden of information protection is shifting toward the workers as they become more mobile. Companies must be proactive about providing technology and training to help workers be mindful of their surroundings and the information they access in public places.
These efforts are important. But employee behavior can be hard to change - and will always be prone to human error. That’s why additional safeguards that provide an added level of protection and reduce the burden on the employee can be vital.
Visual hacking prevention is one key example. Visual hacking is the act of viewing or capturing private, sensitive or classified information for unauthorized use. It can be as simple as someone seeing and remembering your company network’s log-in details. Or it can involve using any number of modern technologies to record private organizational or customer information. Employees can – and should – use physical safeguards to block out views of onlookers, who might be looking to glean information from a quick glance or even by recording it with a smartphone camera.
Meanwhile, office workers face increasingly sophisticated attacks. This includes spearphishing, which use social engineering and knowledge about specific workers to target and trick them into clicking on malware-laced links and attachments.
Real-time training, such as with mock phishing services, can test employee performance against these schemes and help companies keep pace with fast-evolving threats. Data-loss prevention technologies can track and restrict employee actions when handling sensitive data, which can help prevent both unintentional and malicious data breaches.
Technology: Addressing New Risks
Security and privacy professionals should revisit their policies when making network and technology infrastructure changes, such as moving from traditional data centers to cloud computing. For instance, security teams will need to identify whether the log-monitoring technologies used in their corporate data centers can be extended to data in the cloud. They may discover they need to incorporate additional security, such as security incident and event management (SIEM) services.
Additionally, a number of security services, such as authentication, file-integrity management and vulnerability scanning, are available through the cloud. This may be more efficient and cost-effective than licensing, installing and managing such services at the company’s on-premise data center.
Either way, whether security services are managed through the cloud or in company-managed data centers, policies and standards should be updated to clearly define an approved approach.