N.J. Supreme Court Rules Employers Can't Always Read Personal EmailN.J. Supreme Court Rules Employers Can't Always Read Personal Email
Employees who use password-protected, third-party services can have a reasonable expectation of privacy, court says
April 5, 2010
In a ruling that could affect enterprises' privacy and security practices, the New Jersey Supreme Court last week ruled that an employer can not read email messages sent via a third-party email service provider -- even if the emails are accessed during work hours from a company PC.
According to news reports, the ruling upheld the sanctity of attorney-client privilege in electronic communications between a lawyer and a nursing manager at the Loving Care Agency.
After the manager quit and filed a discrimination and harassment lawsuit against the Bergen County home health care company in 2008, Loving Care retrieved the messages from the computer's hard drive and used them in preparing its defense.
The court found the company's policy regarding email use to be vague, noting it allows "occasional personal use."
"The policy does not address personal accounts at all," the decision said. "The policy does not warn employees that the contents of such emails are stored on a hard drive and can be forensically retrieved.
"Under all of the circumstances, we find that Stengart [Marina Stengart, the nursing manager] could reasonably expect that emails she exchanged with her attorney on her personal, password-protected, Web-based email account, accessed on a company laptop, would remain private," wrote Chief Justice Stuart Rabner in the decision, which upholds an appeals court ruling last year.
"Stengart plainly took steps to protect the privacy of those emails and shield them from her employer," Rabner continued. "She used a personal, password protected email account instead of her company email address and did not save the account's password on her computer."
Peter Frazza, Stengart's attorney, says the ruling sets a new boundary for employers who believe they have a right to all e-mails simply because they own the computer.
"Big Brother is always there, but employees have got to be comforted by the ruling, knowing they are protected," he says.
A legal analysis of the case suggests the court would have ruled against the company even if its policy had been more clearly stated.
"The Court stated that even a more clearly written and unambiguous policy regarding employer monitoring of emails would not be enforceable," the analysis states. "That is, a clear policy stating that the employer could retrieve and read an employee's attorney-client communication, accessed through a personal, password-protected e-mail account using the company's computer system, will not overcome an employee's expectation of privacy and the privilege would remain."
The Court's opinion also seems to suggest that employers cannot discipline employees for simply spending some time at work receiving personal, confidential legal advice from a private lawyer, although the Court noted that an employee who "spends long stretches of the workday" doing so can be disciplined, the analysis says.
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