Perimeter

1/18/2013
02:35 PM
50%
50%

Acing An Audit In 30 Minutes

Compliance audits don't have to be chaotic events

I asked a client in the insurance business about its recent audit. The president of the company told me that, once again, the audit went fine. Actually, it went better than fine. As usual, it aced the audit. Zero deficiencies, zero issues, zero problems. The auditors said it was the most organized office and easiest file review they had ever seen.

That was impressive, but the best part was yet to come. "How long did it take to prepare for the audit?" I asked. She said her staff spent about 30 minutes preparing for the auditors. Then she added that 15 minutes of that time was making sure the conference room and restrooms were tidy.

Yes, you read that right. Their audit prep time was half an hour.

Want to know how they do this every time? There's no real secret. This company's staff is focused on processes that properly support all necessary business tasks every day.

Security, compliance, documentation, and financial accountability are all built into its processes, not added on later. When there is a new problem that is not addressed with its processes, it doesn't simply address the problem; it learns from it and adjust its processes accordingly.

If a member of the staff encounters a new problem without a process to address it, then the employee brings it to management so a method can be developed to detect and/or address the problem next time.

The company's president told me new employees are either able to adapt to its problem-solving process and high-quality mind set, or they don't make it. In her words, "It's not personal; the process really works out who makes it here."

The president also realized early in the life of the business that a key to supporting processes was the appropriate technology. Instead of using off-the-shelf software, she invested in building custom software that matched her vision of compliant and efficient processes.

Was custom software expensive? Not over time. In fact, the company can now offer significantly more services than its competitors with half of the number of employees. Because the company's software was built with the end in mind, the technology makes audits a breeze, with all necessary data immediately available.

Unlike many organizations, this company never has to really do anything to get ready for an audit. The planning on appropriate and necessary processes, plus the professional discipline to follow the processes, makes them ready for an audit every day.

For this company, audits are not the test of completion and accuracy. It holds itself to that standard every day, through processes and culture. It is a system any organization can build and maintain. All it takes is forethought, adaptability, and discipline.

Glenn S. Phillips loves the company president he just wrote about. He is the president of Forte' Incorporated where he works with business leaders who want to leverage technology and understand the often hidden risks within. Glenn is the author of the book Nerd-to-English and you can find him on twitter at @NerdToEnglish. Glenn works with business leaders who want to leverage technology and understand the often hidden risks awaiting them. The Founder and Sr. Consultant of Forte' Incorporated, Glenn and his team work with business leaders to support growth, increase profits, and address ... View Full Bio

Comment  | 
Print  | 
More Insights
Comments
Newest First  |  Oldest First  |  Threaded View
Valentine's Emails Laced with Gandcrab Ransomware
Kelly Sheridan, Staff Editor, Dark Reading,  2/14/2019
High Stress Levels Impacting CISOs Physically, Mentally
Jai Vijayan, Freelance writer,  2/14/2019
Mozilla, Internet Society and Others Pressure Retailers to Demand Secure IoT Products
Curtis Franklin Jr., Senior Editor at Dark Reading,  2/14/2019
Register for Dark Reading Newsletters
White Papers
Video
Cartoon
Current Issue
5 Emerging Cyber Threats to Watch for in 2019
Online attackers are constantly developing new, innovative ways to break into the enterprise. This Dark Reading Tech Digest gives an in-depth look at five emerging attack trends and exploits your security team should look out for, along with helpful recommendations on how you can prevent your organization from falling victim.
Flash Poll
How Enterprises Are Attacking the Cybersecurity Problem
How Enterprises Are Attacking the Cybersecurity Problem
Data breach fears and the need to comply with regulations such as GDPR are two major drivers increased spending on security products and technologies. But other factors are contributing to the trend as well. Find out more about how enterprises are attacking the cybersecurity problem by reading our report today.
Twitter Feed
Dark Reading - Bug Report
Bug Report
Enterprise Vulnerabilities
From DHS/US-CERT's National Vulnerability Database
CVE-2019-8903
PUBLISHED: 2019-02-18
index.js in Total.js Platform before 3.2.3 allows path traversal.
CVE-2019-6453
PUBLISHED: 2019-02-18
mIRC before 7.55 allows remote command execution by using argument injection through custom URI protocol handlers. The attacker can specify an irc:// URI that loads an arbitrary .ini file from a UNC share pathname. Exploitation depends on browser-specific URI handling (Chrome is not exploitable).
CVE-2019-8372
PUBLISHED: 2019-02-18
The LHA.sys driver before 1.1.1811.2101 in LG Device Manager exposes functionality that allows low-privileged users to read and write arbitrary physical memory via specially crafted IOCTL requests and elevate system privileges. This occurs because the device object has an associated symbolic link an...
CVE-2019-8902
PUBLISHED: 2019-02-18
An issue was discovered in idreamsoft iCMS through 7.0.14. A CSRF vulnerability can delete users' articles via the public/api.php?app=user URI.
CVE-2019-8423
PUBLISHED: 2019-02-18
ZoneMinder through 1.32.3 has SQL Injection via the skins/classic/views/events.php filter[Query][terms][0][cnj] parameter.