This is the second part of a blog series on the SMB insider threat and what to do about it. The first part of the series covered employment screening issues for SMBs; this part covers policy controls.
Two major policies should be in place to guide and restrict user behavior: data classification and acceptable use. Data classification policies protect sensitive data. Acceptable use policies ensure proper use of company systems.
Data Classification Policies: The key to an effective data classification policy is to define confidential data and associate the controls required for its protection. The best approach is to list categories of sensitive data that require different levels of protection. Keep the number of categories low -- two or three. Examples of data classification categories include Public (i.e., releasable), Sensitive (e.g., proprietary), and Highly Sensitive (e.g., protected health information, cardholder data). Now associated required controls for each category of data. Data-handling controls should cover identification and labeling, handling, transmission, processing, and media protection.
Acceptable Use Policies: The key to an effective acceptable use policy is to ensure it is clear and accessible by employees. My test for clarity is to simply ask employees a question regarding the acceptable use of the network and premises, such as, "Are we allowed to bring camera phones into the sensitive areas (e.g., data center, patient room)?" If they are unable to use the acceptable use policy to find the answer, then the policy is unorganized and unclear. Organizing the contents of the acceptable use policy ensures the clarity of the policies to users. For example, all acceptable use policy statements should fall into one of the following four categories: Prohibited Items, Prohibited Behaviors, Expected Behaviors, and Notifications. Our question above can be answered in the "Prohibited Items" section.
General Security Policy Advice
It is tempting to search the Internet for policy examples and simply substitute the company name to make it your own. Please avoid this approach. Each SMB differs from others in its culture, sensitive data, existing controls, and security approach. By all means use found policies as templates or examples, but carefully consider each policy statement prior to adopting it as your standard.
Doug Landoll is the CEO of Assero Security, a firm specializing in SMB Security. You can follow him on Twitter as @douglandoll