Dark Reading is part of the Informa Tech Division of Informa PLC

This site is operated by a business or businesses owned by Informa PLC and all copyright resides with them.Informa PLC's registered office is 5 Howick Place, London SW1P 1WG. Registered in England and Wales. Number 8860726.


02:13 PM
Dark Reading
Dark Reading
Products and Releases

Management Of Electronic Records Still Not Taken Seriously: Research

More than one-third of organizations are not confident that their electronic records have not been changed, deleted or inappropriately accessed, according to industry researcher AIIM

Silver Spring, MD " September 29, 2009 " Electronic records are twice as likely to be unmanaged compared to paper records, according to industry researcher AIIM, with 26% of organizations admitting that no records management disciplines are applied to the majority of their electronic records. In a new survey entitled "Electronic Records Management still playing catchup with paper," AIIM found that policies for applying legal hold to electronic records exist in only 56% of organizations compared to 71% for paper records. With IT staff rather than records management staff expected to carry out records management processes on electronic documents and emails, organizations could be heading into trouble.

Based on over 700 responses, the AIIM survey shows that the volume of paper records is still increasing in over half of organizations, but in 21% it is finally showing signs of going down. Meanwhile, 70% of respondents report that the volume of electronic records is increasing rapidly, with none reporting a decrease. Over half of the respondents now scan newly received paper items and file them electronically. On the other hand, as well as directly filing incoming paper documents, 40% admit that they print newly generated electronic documents and emails for the purpose of filing them as paper records.

John Mancini, President of AIIM, comments, "I'm concerned that management of electronic records is still not being taken as seriously as that of paper records. We found that over a third of organizations, if challenged, would not be confident that their electronic records had not been changed, deleted or inappropriately accessed. For organizations over 5,000 employees it rises to 43%. These companies would be at a major disadvantage in any legal action " defending or prosecuting."

The survey found that 13% of organizations are already using dedicated ediscovery tools with a further 22% planning to do so. Forty percent use functions within their ECM (Enterprise Content Management) or ERM (Electronic Records Management) systems for ediscovery, and 11% have invested in Enterprise Search to help with this.

The AIIM research report entitled "Electronic Records Management still playing catchup with paper," part of the AIIM Industry Watch series, is available for free download from the AIIM website. The survey and report was underwritten by Autonomy, EMC Corporation, FCS, HP, Mimosa Systems and StoredIQ.

About the research The AIIM survey was taken by 768 individual members of the AIIM community between July 30th and August 18th, 2009, using a Webbased tool. Invitations to take the survey were sent via email to a selection of the 65,000 community members.

About AIIM AIIM (www.aiim.org) is the community that provides education, research, and best practices to help organizations find, control, and optimize their information. For over 60 years, AIIM has been the leading nonprofit organization focused on helping users to understand the challenges associated with managing documents, content, records, and business processes. About Autonomy Autonomy Corporation plc (LSE: AU. or AU.L), a global leader in infrastructure software for the enterprise, spearheads the Meaning Based Computing movement. Recently ranked by IDC as the clear leader in enterprise search revenues, Autonomy's technology allows computers to form a conceptual and contextual understanding of any piece of electronic data, including unstructured information, such as text, email, web pages, voice, or video.

About EMC EMC Corporation is the world's leading developer and provider of information infrastructure technology and solutions that enable organizations of all sizes to transform the way they compete and create value from their information. The EMC Documentum family of enterprise content management solutions provides a comprehensive, fullyunified software platform to manage and leverage content in a costeffective, controlled manner.

About FCS FCS IG is a specialized professional services practice offering Information Governance consulting services. We help our clients maximize the value of information and comply with legal requirements for its management. FCS IG accomplishes this by providing a range of records management, compliance, assessment, implementation, training and other services. FCS IG is a practice of Forensics Consulting Solutions, LLC.

About Mimosa Systems Mimosa Systems delivers nextgeneration content archiving solutions with its NearPoint solution platform. Mimosa NearPoint is the industry's most comprehensive solution unifying email archiving, file archiving, and SharePoint archiving with recovery and storage consolidation. It is the first and only product to combine archiving and recovery in one unified solution.

About Stored IQ StoredIQ's awardwinning Intelligent Information Management solution enables organizations to gain visibility and control over businesscritical information to meet compliance, governance and eDiscovery requirements. With StoredIQ, companies can quickly and easily deploy a unified solution to manage information enterprisewide according to business value, while reducing risk and cost in the process.

Comment  | 
Print  | 
More Insights
Newest First  |  Oldest First  |  Threaded View
Former CISA Director Chris Krebs Discusses Risk Management & Threat Intel
Kelly Sheridan, Staff Editor, Dark Reading,  2/23/2021
Security + Fraud Protection: Your One-Two Punch Against Cyberattacks
Joshua Goldfarb, Director of Product Management at F5,  2/23/2021
Cybercrime Groups More Prolific, Focus on Healthcare in 2020
Robert Lemos, Contributing Writer,  2/22/2021
Register for Dark Reading Newsletters
White Papers
Cartoon Contest
Write a Caption, Win an Amazon Gift Card! Click Here
Latest Comment: This comment is waiting for review by our moderators.
Current Issue
2021 Top Enterprise IT Trends
We've identified the key trends that are poised to impact the IT landscape in 2021. Find out why they're important and how they will affect you today!
Flash Poll
Building the SOC of the Future
Building the SOC of the Future
Digital transformation, cloud-focused attacks, and a worldwide pandemic. The past year has changed the way business works and the way security teams operate. There is no going back.
Twitter Feed
Dark Reading - Bug Report
Bug Report
Enterprise Vulnerabilities
From DHS/US-CERT's National Vulnerability Database
PUBLISHED: 2021-02-27
SerComm AG Combo VD625 AGSOT_2.1.0 devices allow CRLF injection (for HTTP header injection) in the download function via the Content-Disposition header.
PUBLISHED: 2021-02-27
An issue was discovered in through SaltStack Salt before 3002.5. salt.modules.cmdmod can log credentials to the info or error log level.
PUBLISHED: 2021-02-27
In SaltStack Salt before 3002.5, eauth tokens can be used once after expiration. (They might be used to run command against the salt master or minions.)
PUBLISHED: 2021-02-27
An issue was discovered in SaltStack Salt before 3002.5. Sending crafted web requests to the Salt API can result in salt.utils.thin.gen_thin() command injection because of different handling of single versus double quotes. This is related to salt/utils/thin.py.
PUBLISHED: 2021-02-27
i-doit before 1.16.0 is affected by Stored Cross-Site Scripting (XSS) issues that could allow remote authenticated attackers to inject arbitrary web script or HTML via C__MONITORING__CONFIG__TITLE, SM2__C__MONITORING__CONFIG__TITLE, C__MONITORING__CONFIG__PATH, SM2__C__MONITORING__CONFIG__PATH, C__M...