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Survey: When Leaving Company, Most Insiders Take Data They Created
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Joe Stanganelli
Joe Stanganelli,
User Rank: Ninja
12/27/2015 | 2:08:01 PM
For decades
Of course, this has been the standard practice by exiting employees for decades, well before the Worldwide Web.  The technology is simply different.  These are good suggestions, but good employee relations and reasonable employee monitoring remain best practice.
theb0x
theb0x,
User Rank: Ninja
12/26/2015 | 10:25:31 AM
Re: Confidentiality Agreement Documentation
It's not just a signed Confidentiality Agreement by all employees that is needed. This also falls under an Acceptible Use Policy. Keep in mind that the employee is most likely performing their job functions on company provided computer equipment and network. Therefore any electronic storage or transmission of any data is the sole property of that company. The systems and networks are solely to be used for business purposes only in serving the best interest of the Company in the course of normal operations.

As far as proprietary information, this would require a well defined Data Protection Policy and you may access/use/share proprietary company information only to the extent it is authorized and necessary to fulfill the employees assigned job duties.
RyanSepe
RyanSepe,
User Rank: Ninja
12/23/2015 | 2:38:25 PM
Re: Confidentiality Agreement Documentation
Agreed, without a process to follow you will have a hard time changing the outlook and behavior of the employee.
RyanSepe
RyanSepe,
User Rank: Ninja
12/23/2015 | 2:36:06 PM
DropBox and Google Drive are free and easy to obtain.
Two points. First, file sharing services can be blocked via security tools such as web security or implementing a CASB.

Second, I feel like it could be argued that not everything created at a company is that company's property. If that is built into the company's policies then fine, but I think we need to revisit these policies. As it pertains to IP, documentation created specifically for the company or tools created to handle explicitly proprietary data, etc, then I believe it is wrong to take with you.

But for example what about a powershell script written to grep data you need from a Microsoft tool? Or perform certain actions that may be business agnostic. I feel like there are some shady areas here as it does not pertain specifically to company data.
AndrewfOP
AndrewfOP,
User Rank: Moderator
12/23/2015 | 2:20:16 PM
Confidentiality Agreement Documentation
What I am curious about is: what is the percentage of those surveyed that have signed a confidentiality agreement?  Granted, having papers signed, people following the agreement and subsequent enforcements/lawsuits are different things, but signing a document using pen with your name on it always signals significance.  Just having a policy without enforcements, or some easily ignored pop-up warnings are hardly sufficient, which is what I suspect are the practice of the companies that people in the survey worked for.
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