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Into The Breach: The Limits Of Data Security Technology
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Marilyn Cohodas
Marilyn Cohodas,
User Rank: Strategist
5/12/2014 | 3:02:59 PM
Defining the culture of compliance
Ted & Pamela, 

You raise many interesting points and also some difficult questions. I've read many articles that call for the creation of a culture of compliance. But can you give us an example of an organization that has actually succeeded at doing that?
BobH088
BobH088,
User Rank: Apprentice
5/13/2014 | 10:45:07 AM
security solution
One of the most common causes of data getting in the wrong hands is the loss of mobile devices that often contain a frightening amount of private information. I want to share a protection option that worked for me. Tracer tags (mystufflostandfound.com) let someone who finds your lost stuff contact you directly without exposing your private information.  I use them on almost everything I take when I travel like my phone, passport and luggage after one of the tags was responsible for getting my lost laptop returned to me in Rome one time.
Tkobus
Tkobus,
User Rank: Apprentice
5/13/2014 | 11:33:48 AM
Re: security solution
Education and security awareness around properly handling mobile devices is critical. However, even the most careful person can misplace a device. Therefore, encryption should at least be considered as additional protection and if there are reasons encryption is not a viable option, those reasons should be documented.
Tkobus
Tkobus,
User Rank: Apprentice
5/13/2014 | 11:37:56 AM
Re: Defining the culture of compliance
We see good examples of this at healthcare organizations. I have one client who utilizes post-it notes that can be used by employees to warn other employees that they may be violating policies by leaving protected health information exposed. They refer to the post-its as HIPAA hot spots. They allow employees to heighten awareness around common mistakes without fear of retribution. We also see companies hanging posters about privacy issues or including compliance tidbits in routine newsletters circulated within a company.
Marilyn Cohodas
Marilyn Cohodas,
User Rank: Strategist
5/13/2014 | 11:49:50 AM
Re: Defining the culture of compliance
Simple, low tech suggestions, but I can see how they would be effective. Especially the anonymous post-it notes!Thanks, Ted.
SaraJ828
SaraJ828,
User Rank: Apprentice
5/13/2014 | 11:50:51 AM
Prevent yourself
One of the common causes of losing data is laptop or mobile theft. I lost two laptops in a year and unfortunately lost data with it too. Since then i have moved towards the encryption. I use Data Protecto to encrypt my files and then share it or upload it on clouds. This way i am able to keeo my data and best part is i dont have to worry about carrying laptop anywhere. 
Tkobus
Tkobus,
User Rank: Apprentice
5/13/2014 | 1:54:45 PM
Re: Prevent yourself
Just don't carry the encryption key in your laptop bag and don't tape it onto the laptop!
Jeffrub1
Jeffrub1,
User Rank: Apprentice
5/16/2014 | 9:42:36 AM
What about thumb drives?
Another really easy to use and lose item is the ubiquitous thumb drive. These unencrypted sticks are often used on a BYOD basis and contain absolutely no encryption or security of any type, yet they can now be downloaded with remarkably large volumes of sensitive data and are often outside the control (or awareness) of the company. Security training should clearly include removable media, and some technology should probably also be used to protect the company. Blocking USB ports on corporate laptops is a start, as could be the use of specialized software which encrypts the "corporate side" of the drive and then requires passwords or Internet-enabled authentication to reopen the files.


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