Unfortunately, this probably means more contact and closer coordination with the corporate killjoys known as the legal department. An emerging process called "early selection" seeks to circumvent reliance on end-users for records management. Instead, the company (meaning some committee of the executive board, legal, and IT) "quickly identifies which information must not be deleted in the event of legal action," according to a report from last week's LegalTech conference in New York.
Smart move, that. Imagine having relied on Detroit Mayor Kwame Kilpatrick or Société Générale's Jerome Kerviel to make sure all their messages and docs were backed up. Smartly or cynically, the White House kept re-writing over the same set of tapes for about two years, without much discussion or apparent forethought.
Surely at some point an end-user will opt out of backup policies or procedures as a forward-looking Fifth Amendment loophole. "I choose not to have my desktop and BlackBerry backed up on the grounds it may incriminate me ..."
Despite adjustments to changes in the Federal Rules of Procedures that bring electronic evidence into the pretrial process, it's pretty clear that IT and the legal industry have plenty left to resolve. My guess is that the salacious and the greedy will learn discretion (or the value of encryption) long before courts and data centers harmonize over best practices for e-discovery.