With strict data protection laws in place around the world (including GDPR and CCPA), it's vital that the data protection officer (DPO) and CISO work closely together. Although part of the DPO's job is to audit the CISO's security policies, it is essential that the DPO and CISO have a good rapport. Essentially, CISOs are concerned with security and confidential data, and DPOs are focused on privacy and personal data.
The CISO examines security issues from a business and operations' standpoint. While bolstering an organization's cybersecurity posture, the CISO strives to ensure that all company information is securely processed. The DPO is primarily concerned with how the organization handles personal data. This can include data minimization, communication with data subjects, rights management, storage minimization, data collection, and data processing.
Data minimization involves storing less personal data, which shrinks the overall attack surface. This is important when it comes to the collaboration between the DPO and CISO. With the DPO helping to minimize the amount of collected data, the CISO is able to maintain a higher level of security.
For example, perhaps your organization issues a sign-up form that asks for an email address, phone number, and Social Security number. The CISO will mostly be concerned with how the data is protected. Conversely, the DPO will likely ask questions such as, "Why are we even collecting this information?" and "Do we need to process (store, use, or transfer) this data?" By asking questions like these, the DPO helps the CISO's security team effectively — and proactively — protect data.
Create an Activity Register
In modern digital organizations, there are many data flows coming from a variety of different sources. By creating a register, the DPO can help the CISO monitor the various data flows. An effective activity register will answer questions such as "Where exactly is this information being used?," "Who is using it?," and "To whom is this data being transferred?" Again, the CISO is interested in this information from a security standpoint, and the DPO has privacy concerns.
During the creation of an activity register, assess whether the data is personal in nature. Sometimes, whether the data is personal depends on the context. For example, perhaps a customer only provides a company with her home address. If this home address can be traced back to the individual, then it's personal data. Due to nuances like these, it's helpful to have a DPO with a legal background.
Data Protection by Design
Another way that the DPO and CISO can effectively work together is during product inception. By working closely with an organization's developers, the DPO and CISO can proactively build data protection into the company's products.
For example, during the creation of essential and nonessential cookies, the CISO will have concerns related to security vulnerabilities, and the DPO will have privacy concerns. From a security perspective, the CISO wants to ensure that the essential cookies — those used for tracking logged-in sessions and providing user-related functionality — are protected. This way, no impersonation can occur.
And from a privacy perspective, the DPO will be concerned about nonessential cookies, such as advertising cookies used to display ads. The DPO must ensure that the list of cookies is displayed to the website users, and that users can opt out of some cookies without significantly degrading website performance.
Thus, close collaboration between the CISO and the DPO during the cookie creation process can be effective from both a privacy and a security standpoint.
Handling Breaches and Privacy Violations
Nevertheless, to assess the situation, the DPO and the CISO should closely collaborate. This is especially important during a breach, as fines can incur if the company doesn't alert authorities about an incident in time.
After a breach, organizations should conduct a risk assessment during which the DPO functions in an advisory role. In addition to auditing the CISO's existing security infrastructure, the DPO should offer advice for the future. With the help of the CISO, the DPO can answer questions such as "Can an incident like this happen elsewhere?," "How can we protect against this moving forward?," and most importantly, "Should we be collecting this personal data at all?"
By working closely, the DPO can help the CISO secure data more efficiently by collecting only the most necessary data and keeping customers well-informed about the transfer and usage of data. With the DPO and CISO working together, the transfer of data from one place to another can be transmitted securely and legally, greatly reducing the chance of a security breach occurring and ultimately helping the organization save time and money.
Rajesh Ganesan is Vice President at ManageEngine, the IT management division of Zoho Corporation. Rajesh has been with Zoho Corp. for over 20 years developing software products in various verticals including telecommunications, network management, and IT security. He has ... View Full Bio